Terms & Conditions

The application form will close at midnight (GMT) on Sunday 29th January 2017, and we will be unable to accept any further applications after this time.

The cost for a table will be £125 for indie creators/publisher affiliated artists and writers (full table) or £70 for a half table, and £170 per table for retailers and publishers.

Table price includes two free passes with the first full table booked (or one free pass per half table booked) and one pass per table after that, as well as one chair per person exhibiting.

Half table = 1 pass
Full table = 2 passes
Two tables = 3 passes
Three tables = 4 passes etc.

After curation closes, additional exhibitor passes can be purchased up to 1st August 2017 for the price of £25 – if you wish to do this, please contact us. After that date, you will need to purchase normal weekend/day passes, which will be available to buy from the general ticket office at the convention. The maximum number of people behind a single table is four, however, we suggest two to three at any one time due to space. If you need more passes than this please contact us to discuss.

We are more than happy for creators to share tables, please make sure you fill in the table application with all the relevant details for both/all who wish to exhibit if successful. Alternatively, half tables can be booked which come with a single exhibitor pass included in the price. The maximum number of people behind a half table is two.

Payment will need to be received within 5 working days of the invoice being sent. If payment is not received within this time then the table/s will be released and offered to those on the reserve list.

The convention will be open to the public from 10am – 6pm on Saturday 23rd September and Sunday 24th September. Convention spaces will be open for set up from 7.30am on Saturday 23rd September. There may be an opportunity to set up on Friday 22nd September, but this is TBC, and we will let exhibitors know about this nearer the time via email. By booking a table with us, you agree to have it set up by no later than 9.30am on Saturday, and not to take it down until 6pm on Sunday evening.

We are not able to attach signs, pictures, or any kind of poster to the walls of the venues. If you require a backing board these can be purchased in advance for £40, or you may bring your own.

We like to keep Thought Bubble a tidy, well-presented convention. Please bring your own tablecloth. If you are displaying products in boxes, please ensure that they are tidy and clean, and do not block aisles or fire exits, or other people’s tables. Exhibitors need to remain behind the tables and must not approach customers from in front of the table, or encroach onto others’ exhibiting space. No adult material is allowed on display.

Due to venue requirements, all electronic items using mains power supply in any of the exhibition spaces must be PAT tested, and proof of this testing must accompany the item (in either sticker or certificate form).

Please note: we cannot make any changes to submitted applications after 1st August 2017. Applicants are responsible for making sure the details are correct on the form and Thought Bubble is not responsible for any mistakes that are made.

Cancellation of a table booking must be made before 1st August 2017, as after this date we will be unable to offer any refunds of payment. If you have any special requirements please state them on your booking form.

Updates to the website cannot be made after 1st August 2017 (with the exception of late additions due to cancellations), so please try to ensure that details provided (web link, exhibitor icon, etc) are correct on submission, and received in advance of this date. An email regarding hall placement and icon dimensions will be sent nearer the time.

An email will be sent out later in the year to those exhibiting requesting an icon for our website to advertise your attendance – please make sure to follow the dimension and format specifications provided, as we will be unable to use any that deviate from these.